How to apply for
colleges and universities in the UK
There are two processes. If you want
to study in British universities, then you should apply
through UCAS (University & Colleges Admissions Service).
Or you can contact the universities directly. Remember,
most British universities are very expensive for Nepali
students. If you want to gain a certificate from a
British institution without spending so much money, then
you should consider private colleges, whose fees are
To enrol in private institutions you need to contact
them via friends studying there or directly at the
College. Alternatively you can visit
How to Apply for a Full-Time
Course Via UCAS
If you would like to be considered for
a course, complete the UCAS application form as fully as
possible, specifying the course(s) you wish to study,
and return it to the university you are applying to
either by fax or by post, together with copies of your
educational qualifications and any additional
Applications for certain courses will
also require you to provide additional information. If
you do not send this information your application may be
rejected or you may be considered for a course at a
lower level than that for which you have applied.
Please ensure that you fill in the
application form carefully, including supplying a
reference, to avoid unnecessary delays in processing.
Students accepted after the end of
July will be required to complete UCAS Late Registration
Form on arrival at their institution.
If you are applying for GCSE or GCE
'A' Level courses, you must also submit an essay of
approximately 350 words explaining why you wish to study
at a particular institution, which subjects you wish to
study and your career aspirations. The essay must be
hand-written in English and be your own unaided work.
You must also supply a reference from a teacher or
lecturer who can support your application and verify
that the essay is your own unaided work.
How to get application
Once you decide on your course you
will need to fill in a UCAS application form. There are
several ways you can get a UCAS application form. If you
are at school or college, ask for one there, as
application forms are sent to schools and colleges
abroad that have a lot of students coming to the UK. You
can also get a form from your local British Council
office, order application materials online at
write for an application form to:
UCAS, Rosehill, New Barn Lane,
Cheltenham, Gloucestershire, GL52 3LA, United Kingdom.
UCAS also offers an electronic
application system (EAS) for some schools, colleges,
British Council offices and other careers organisations.
How to apply
With your application form you will
receive a leaflet called 'How to Apply', which is also
available online.This will help you to complete your
application form. You will also need to look at the
information in the 'UCAS Directory', which is also
available free on CD-ROM and as a printed publication,
priced £6 (Tel: 01242 223707).
Your school, college or local British
Council office can help you with your application form.
You can also contact UCAS or the admissions tutors for
the courses you have chosen at anytime for help. UKCOSA
have published a useful set of guidance notes for
students that may help you with your application.
Information about the reference on
your application form
Who should write the reference?
The reference on your application form
should be completed by someone who knows you well enough
to write about you but is not a member of your family, a
relative or a friend.
It needs to be a full written
reference and to include more than just the name and
address of your referee. If you are at school or
college, or you have left recently, you should ask your
head teacher, principal, teacher or tutor. If you are a
mature student ask a responsible person who knows you to
be your referee. This person could be an employer,
careers officer, teacher, or a senior colleague in
employment or voluntary work. If you are engaged in
military service you may wish to ask your unit
How to write the reference?
Please pass this information on to
your referee. The reference needs to be written in
English. If the first language of the applicant is not
English, the referee should comment on the applicant's
ability to write and speak in English and indicate
whether any studies were taught in English. The
reference should also explain any breaks in education
and how the student compares with others in his or her
The referee should check the applicant
has completed the form correctly and has attached the
completed and stamped acknowledgement card,
international reply coupons (if appropriate) and the
A black ballpoint pen should be used
for the reference, or it should be typed. The type size
must be 12 point or larger. The two halves of the
referee form should not be separated. If the referee is
using a word processor, he or she can order a stick-on
version of the reference page from us to use in the
printer (email: email@example.com). The writing
should be as clear as possible as the application form
will be reduced in size during processing.
At the top of the page, in the spaces
provided, the referee should provide his or her name,
how the referee knows the applicant (for example,
employee) and the name and address of his or her school,
college, company or organization.
The reference should follow the
applicant's name. Information that the applicant has
given should not be repeated unless the referee wants to
comment on it. The reference itself should touch on the
- academic achievement and potential,
including predicted results or performance
- suitability for the courses/subjects
- any factors that could influence, or
could have influenced performance
- personal qualities, such as
motivation, powers of analysis, communication skills,
independence of thought.
- career plans
- any health or personal circumstances
that affect the application
- other interests or activities
The referee should take care to check
the form before signing and dating it. More detailed
information is included in How to Apply.
When to apply
As a student applying from a non-EU
country, your application will be processed by UCAS and
sent to the universities and colleges you have chosen at
any time between 1 September 2003 and 30 June 2004 for
entry in the year 2004. Remember the closing date for
applications to Oxford and Cambridge, and for
applications to medicine, dentistry and veterinary
science/medicine is 15 October 2003.
Most applicants apply well before 30
June of the year they wish to start in and you should
too, if you want to increase your chances of getting a
place on your chosen course. There is no guarantee that
applications for 2004 for popular courses at some
universities and colleges will be considered if received
after 15 December of 2003. You should check with
individual universities and colleges if you are not
If you think that you may be assessed
as a 'home' student (UK or EU) for fee purposes, you
should apply by 15 December 2003, exactly the same as if
you were applying from an EU country.
If you apply early, this will give you
enough time to make immigration, travel and
accommodation arrangements. These arrangements may take
a lot of time, particularly during the summer when
immigration departments are extremely busy. So give
yourself the best chance and apply as early as possible.
If you wish to apply to one
institution only, and you already have the necessary
qualifications, you may apply at any time in the
applications cycle. However, before completing an
application form you should contact UCAS or your chosen
university or college for advice.
Any applications received after 30
June will go through the Clearing process (see below).
Courses in art and design
There are two routes through which you can apply for
courses in art and design, Route A (simultaneous) and
Route B (sequential). Each has a different timetable.
Route A (simultaneous) – the closing
date for Route A applications is 15 December 2003 for
entry in the year 2004.
Route B (sequential) – you can apply
for Route B courses between 1 January and 24 March 2004
for entry in September or October 2004. We recommend
that you apply by 9 March 2004 to avoid the last-minute
rush. Any applications received after 12 June will go
through the Clearing process (see below).
Interviews and portfolio inspection –
selectors normally interview you and look at your
portfolio of work before they decide whether to offer
you a place. To find out what arrangements can be made
for sending your portfolio and whether or not you will
be interviewed, contact the universities and colleges.
You should do this before you fill in your application
UCAS runs a special service called Clearing in August
and September. This allows students to find a suitable
place on courses which are not yet full. Students may
ask for Clearing details if required.
If UCAS receives your application
after 30 June (or 12 June for art and design Route B
applications), it will go through the Clearing process.
What happens after you have
UCAS takes copies of your completed
application form and send one to each of the
universities and colleges that you list. They then send
you an acknowledgement letter and the booklet, 'Advice
for Applicants'. This gives you detailed information on
how they process your application and tells you what you
need to do at each stage.
The universities and colleges decide
whether or not to offer you a place and then send their
decisions to UCAS, who pass on the information, asking
you to accept or decline the offers you have received.
They will also relay your answers back to the
universities and colleges.
When a university or college knows
that you have accepted a place, it will contact you and
send you all the information you need about coming to
the UK and arrangements for your arrival and